People Operations Coordinator

Onboarding:

• Supporting with checking references for new hires and executing the Employment Agreement for New Hires
• Assist and champion new employees through their pre-onboarding experience
• Coordinating the corporate onboarding programs for all new hires.
• Owning the onboarding welcome pack, ensuring stocks are sufficient.
• Process new hire documentation, entering data into systems, preparing approvals and employment agreements.

People Operations Administration:

• Maintains benefit programs; ensure new hires are informed about benefits, register new enrolments, process monthly billing and administer changes.
• Maintaining the employee records in the HRIS, ensuring all data and reporting are accurate.
• Ensure that all the employee file records are accurate and up to date.
• Owns Letter distribution
• Ensuring the monthly Organization Charts are up to date and shared in a timely manner.
• Assisting with weekly payroll administration.
• Own and administers the People Operations Email.
• Maintaining and updating the statutory holiday calendar.
• Conducting timely audits to ensure the accuracy of employee data in files and on the HRIS platform.

Training Administration Support and Employee Engagement:

• Manage internal employee engagement programs such as birthdays, photo of the month, special event gifts (newborn and wedding gifts)
• Assisting the People Development Specialist with scheduling corporate events
• Providing guidance and support to employees to related requests / concerns
• Updating the Training Tracker, and assist with scheduling internal learning programs

Other:

• Provides Executive Assistance to the CEO on Special Projects.
• Assists People Operations Team members with special projects.

• Post-secondary education in Human Resource or Business Administration
• 4 years’ experience; Experience working with remote workforces will be an asset
• Intermediate to Advanced MS Office skills especially with Word and Excel
• Experience using an ATS or HRIS is preferred.
• Ability to prioritize work and support multiple internal clients
• Excellent interpersonal and organizational skills
• High level of professionalism, integrity, discretion and judgment
• Strong attention to detail